Canadian securities regulations require that National Bank Trust 1 (hereinafter "NBT" or "us") comply with rules concerning conflicts of interest. It is important that you know how we identify conflicts of interest, how we manage them and the way in which we minimize their impact. Find out about the amendments to the regulations here.
As a client of NBT, it is also important that you clearly understand NBT’s portfolio management services. To this end, we share with you on this page all the important information you need to fully understand the role and responsibilities of NTB, as well as your relationship with us:
NBT's conflict of interest statement, presented below, will be updated whenever a material change occurs. In case of discrepancy, this online version prevails over any other document in circulation.
In Canada, securities regulation requires portfolio managers to comply with certain conflict of interest rules. It is important for us to communicate to you the methods by which we identify and deal with conflicts of interest, as well as how we ensure that the consequences are minimized.
We consider a potential conflict of interest to be any circumstance in which our interests or those of our employees may be incompatible with or diverging from those of our clients or other individuals or entities that use our services.
We take reasonable measures to identify any existing serious conflict of interest or any that are reasonably foreseeable. We then assess the level of risk associated with each conflict. We avoid any circumstances that would create a serious conflict of interest or involve too much risk for clients or the integrity of financial markets. In any other conflict of interest situation, we ensure that appropriate measures are in place to address the conflict with your best interest in mind.
We could have a conflict of interest in our dealings with:
The following sections describe each of these potential conflicts of interest, the effects they could have on you and how we address them.
A person or company is a “related issuer” if, through the ownership of, direction or control over securities with voting or participation rights, or otherwise, (i) this person or company is an influential security holder of NBT; (ii) NBT is an influential security holder for this person or company; or (iii) this person or company and NBT are related issuers for the same third party person or company.
A person or company is a “connected issuer” if there is a relationship between the issuer and the selling security holder investing the securities and us, a related issuer of NBT or a director, partner or officer of NBT or of a related issuer of NBT, that might lead a reasonable prospective subscriber or prospective purchaser of the securities to question whether we are acting independently from the issuer or selling security holder.
As of August 31, 2022, the list of related issuers of NBT that are reporting issuers under Canadian securities laws is as follows. A brief description of the relationship between NBT and each of its related issuers is also provided:
NBT has the relationship described above with these related issuers and with National Bank of Canada (“NBC”). NBT or its directors, officers or employees may, from time to time, recommend that you execute a transaction or provide you with advice about a security issued by associated or related issuers. If you would like additional information regarding the relationship between NBT and such associated or related issuers, please contact your NBT representative.
In performing its duties as portfolio manager, NBT may, on occasion, carry out the following activities regarding NBC or other related issuers of NBT and, as part of an investment, regarding securities of NBC or other connected issuers of NBT:
a) Buy or sell securities of NBC or other related or connected issuers of NBT;
b) Formulate recommendations concerning securities of NBC or other related or connected issuers;
c) With the client’s prior written consent, exercise its discretionary power to buy or sell securities of NBC or other related or connected issuers;
d) Buy or sell securities issued by private mutual funds managed by NBT or companies in the same group.
In addition, NBC or any other related or connected issuer may be a secured creditor for securities held in the accounts of NBT clients, including units of private mutual funds managed by NBT.
NBT or its directors, officers or employees may therefore recommend that you carry out a transaction or provide you with advice regarding securities issued by connected or related issuers. Before exercising any discretionary authority with respect to a managed account over the securities of a related or connected issuer, we advise you that the securities are those of a related or connected issuer and we obtain your prior written consent.
It is the policy of NBT to fully comply with all applicable securities legislation and make all required disclosures when acting as an investment advisor in respect of the securities of NBC or other related or connected issuers of NBT, particularly in the following cases:
- In the context of the purchase or sale of the securities of a related issuer, or as part of an investment in respect of securities of a connected issuer, inform the client in writing of the relationship or connection between the investment dealer and the issuer of the securities;
- When NBT purchases securities from or sells securities to a subsidiary or affiliate, the trade will be carried out on the basis that the price for a given security, as well as the brokerage commission applicable to such trade, is as good as or better than that offered by an unaffiliated third party broker in an arms-length transaction.
Because of our affiliation with NBC and its subsidiaries, we have policies in place to address existing or reasonably foreseeable conflicts of interest and ensure that we act in your best interest.
NBT is duly registered as a portfolio manager. In addition, NBC, the primary shareholder of NBT, is also a primary shareholder of several brokers and advisors, meaning that it owns, directly or indirectly, more than 20% of any class or series of securities with voting rights. NBT is therefore related to these brokers or advisors (see list below). Although there may be an overlap among the directors and officers of these companies, they all operate as separate legal entities.
From time to time, these entities may work together to offer
products and services in the interest of our clients. However, it is
understood that under no circumstances can client information be
shared without obtaining prior written and express consent from the
client. In order to manage these conflicts of interest in the best
interests of the client, NBT makes sure to disclose to you, verbally
or in writing, the relationship between NBT and these related brokers
or advisors.
In addition, in accordance with the Trust Companies and Savings Companies Act (Quebec) and NBT's internal regulations, if NBT enters into a contract with an interested party, i.e., a person or group of persons who has some level of control over NBT, that contract may have to be submitted to the ethics committee and the board of directors for approval, depending on the circumstances. NBT ensures that these agreements are not less advantageous than if they had been concluded under conditions of normal competition, and in particular that no agreement be signed to the detriment of its clients.
In the normal course of business, our directors, officers, employees, representatives and agents may find themselves in situations where their personal interests conflict with those of a client.
We therefore have a Code of Conduct and Ethics ("the
Code"), a Compliance Manual and internal policies to identify and
manage these conflicts in the best interests of our clients.
These documents provide, among other things, that our employees must
never favour their own interests to the detriment of their
responsibilities towards clients or NBT, and that they must not, under
any circumstances, exert undue pressure on clients to force them to
acquire a product or service. They also emphasize that any significant
conflict of interest (existing or reasonably foreseeable) must be
addressed in a fair, equitable and transparent manner, and in the best
interests of clients.
The following are some of the rules covered in these documents:
Referrals by third parties or between NBT and other companies of
the National Bank group
Third parties may, from time to time, refer clients to NBT for our products and services. NBT may also refer clients to third parties. When such referrals entail a commission, this commission must comply with the regulations in effect and be subject to the required disclosures with the referred clients. This allows the client to make an informed decision about the referral and to consider any reasonably foreseeable conflict of interest. Any agreement must be made in the best interests of the clients and not solely for the purpose of receiving a commission.
NBT and other members of the National Bank group refer clients to each other or to third parties based on the needs of each client and provided the client has given us consent. Referrals must always prioritize the interests of our clients, regardless of the commission or benefits received. To ensure this, a referral program is in place to guide these practices.
If one of the member of the National Bank group does not offer a service a client needs, it will then refer the client to another company in the group that offers this service. The following is an example of a typical referral: National Bank refers a client wanting to open a brokerage account to one of our business units that offers this type of service.
Some business units in the National Bank group, including NBT, are registered under securities legislation. If you are referred to an entity for a product or service that requires securities registration, that entity is responsible toward you for activities that require registration.
Referral commissions
The referral agreements that NBT concludes from time to time with other members of the group, under which NBT refers its clients to other members of the group or has clients referred by other members of the group, set out how commissions are to be shared. These referral agreements do not increase costs or fees related to services provided to clients.
Clients therefore do not pay higher fees because a referral agreement was signed between NBT and another member of the group. However, the commissions that NBT and the other members of the group share encourage each of them to refer clients to the other. The amount of the commission varies depending on the member of the group taking part in the agreement and on whether the client is referred to NBT or by NBT.
As part of our client referral agreements, we always act in the best interest of our clients and each one will be specifically notified in writing of the client referral agreements that could concern them prior to opening an account or receiving services. The purpose of the information provided is to help clients make informed decisions regarding referrals and to assess any potential conflicts of interest.
NBT and the members of the group have adopted policies and procedures to ensure that any material conflict of interest that could result from a client referral agreement is identified, avoided or handled in the best interest of our clients. NBT will not be a stakeholder in and will not be apprised of your particular transactions with the other member of the group other than with regard to any client referral commission generated or any specific authorization you may give to the group member in your account opening form allowing it to continue to provide you with its services.
NBT's service offering focuses almost exclusively on products and services manufactured and offered by NBC and its subsidiaries, including: NBI Funds, NBI Private Portfolios, NBI exchange traded funds, linked notes, guaranteed investment certificates including those related to markets issued by NBC or a member of its group, and liquidity solutions such as the Cash Advantage Solution.
In addition to being an affiliated company and a minority shareholder of NBI, NBT acts as trustee, custodian and portfolio manager for certain funds and NBI private pools, which pay it management fees and charges in exchange for its services.
We manage this conflict by assessing each client's investment needs and objectives and ensuring that the proposed NBI product best suits the client’s needs. If this is not the case, a competing product will be offered to them. Our employees receive no compensation or benefit from recommending an exclusive product. A due diligence review of the products offered is carried out on an ongoing basis.
Restrictions on liquidity (e.g., retention period) could apply to certain investments such as private investments, while reselling restrictions could apply to certain products such as bonds, structured products and preferred shares, etc. Please discuss the matter with your portfolio manager.
Some funds may invest a part of their assets in the securities of
issuers that are related or connected to the manager, NBT or their
affiliates and associates, including other investment funds and other
investment vehicles managed by the manager or the trustee or any of
their affiliates, such as exchange traded funds and investment funds
managed by the manager. The manager will ensure that investments by
the funds in an underlying fund managed by the manager or one of its
affiliates will not result in any duplication of management or
administration fees for a same service.
The manager, NBT
and their affiliates and associates may receive fees or other
compensation from these related or connected issuers. The manager
shall ensure that such fees are not duplicative of any fees or other
compensation paid by a fund for the same service and are provided, at
a minimum, on market standard terms.
The decision to
invest in underlying funds is made based on different criteria. Faced
with comparable products, but offered by competitors, the manager may
prefer to incorporate, in the fund portfolio, issuers that are related
or connected to the manager of the funds.
From time to time, other situations of existing or reasonably foreseeable conflicts of interest may arise. NBT undertakes to do what is needed to identify and handle these situations in a fair and reasonable way, given the due diligence standard with which we must comply in our dealings with clients.
NBT offers discretionary portfolio management services to
institutional clients. When you conclude a discretionary portfolio
management mandate with NBT, NBT recommends that your securities be
deposited into a custody account open with the Natcan Trust Company,
whose head office is in Montreal.
In addition to the
discretionary portfolio management services, NBT, as a trust company,
also offers the following services: fiscal trustees, fiduciary and
testamentary services, custody or custodian services and specialized
services to institutional clients.
In managing your portfolio, several financial or personal details must be collected regarding the client, including your name and address, financial situation, risk profile, investment objectives, investment horizon and the source of the funds you are investing. Information about your authorized representatives will also be required such as their names and addresses, investment knowledge and details we use to verify their identity. This information will be used to comply with certain regulatory obligations such as the requirement to know our clients in order to determine their investor profile. This information will be collected when you sign the mandate you grant us and will subsequently be updated annually.
Prior to making a recommendation for buying or selling securities for your managed account, NBT must ensure that any measure it takes regarding an investment is suitable for you and prioritizes your interest.
In accordance with regulations, you will receive a statement of account at least quarterly. This statement can also be sent to you on a monthly basis, if you request it. It includes data relating to all positions and transactions made during the reporting period. It also presents information about the securities such as the quantity and cost, price and value of each security held. In the case of transactions carried out during the period, the statement indicates the nature of the transactions, the dates on which they occurred as well as the name and number of the securities affected.
In addition, NBT provides you with quarterly information on the main financial markets and the portfolio manager's outlook in this regard. Semi-annual and annual financial reports presenting all investment portfolios are also sent to clients who hold NBI Funds.
Investing in financial instruments, regardless of their nature, involves significant potential risks. You should therefore not agree to invest in financial instruments if you do not know the nature or scope of the risks to which they will expose you. This is also true when giving a discretionary portfolio management mandate because by doing so, you mandate a manager to choose financial instruments on your behalf. We have therefore prepared the following information to better explain the risks involved in discretionary management and investing in general. Please read this information carefully and feel free to contact your account representative if you have any questions. It is important to understand that this list is not exhaustive and does not cover all risks resulting from the use of the financial instruments available as part of the services NBT provides.
We will begin by explaining the most important basic correlation in investing: the risk-return ratio. We will then cover the main types of risks inherent in investment management: market risk and investment management risk.
Risk-Return Ratio
Risk and returns are closely related.
To increase the potential rate of return of your investments, you will
probably opt for instruments that carry a greater risk factor (defined
in this context as the degree to which the investment’s market value
and rate of return can vary). The daily values of “risky” investments
tend to fluctuate more often than those of “safe” investments, so the
"riskier" the investment, the greater you can expect these
fluctuations to be. Since these fluctuations can result in an increase
or decrease in the investment’s value, this will result in gains
during certain periods and losses during others.
Risky investments generally offer higher potential long-term returns than less risky investments. However, since the magnitude of price variations for risky investments tends to be greater, such investments can also result in much bigger losses than safer investments.
Every management mandate is governed by an investment policy established by the client’s investment committee or in collaboration with NBT (usually called an investment policy) and this investment policy defines the client's position on the risk/return scale. Certain regulatory measures complete it based on the circumstances. NBT is required to manage each mandate within applicable management constraints.
Before investing, you must carefully establish your investment policy or your investor profile, as applicable, and be comfortable with the corresponding level of risk.
Market Risk
Market risk is a type of risk directly or
indirectly inherent to any investment in financial markets, whether in
be in debt securities, equities or derivatives. It concerns the
unpredictability of returns in the short term delivered by such
investments, which are very volatile in some cases. These returns are
impacted by the economic outlook, political events and investor
psychology as well as fluctuations in interest rates and currency
exchange rates.
Because NBT uses different forms of investment in financial markets such as equities, debt securities and derivatives, you must be aware that all funds entrusted to NBT are exposed to market risk; your original investment (capital) is therefore not guaranteed. However, we make sure that the allocation of your investments in your portfolio strictly complies with your investment policy.
Investment Management Risk
Investment management risk is
connected to the strategic choices made by portfolio managers and the
individual securities transactions executed to implement them. A
decision to over- or underweight a specific security, asset class,
economic sector or geographic region can result in either positive or
negative performance compared to benchmark market indexes.
Our active risk management approach is focused on diversifying securities and sectors. Our managers firmly believe that capital preservation and a low level of absolute volatility are the cornerstone of sound risk management. In this way, our management philosophy favours value-based sectors and securities as well as solid financial structures to overvalued or momentum-type investments.
In exchange for portfolio management services provided to you by NBT, you must pay fees calculated based on the grid set out in the discretionary management agreement. NBT's portfolio management fees are generally set based on a declining scale according to the portfolio's value. These fees are calculated and billed on a basis agreed upon with you.
The fees you pay affect the return on your investments. The returns
indicated on your annual investment return report are therefore
calculated net of fees.
Certain fees and charges are subject to applicable federal and provincial taxes.
Independent dispute resolution or mediation services are available to resolve any dispute that could arise from the discretionary management services offered by NBT.
As an NBT client, you have the right to file a complaint directly with NBT, which will forward it to the appropriate department, in accordance with our internal complaint and dispute resolution procedure. In the event that the internal resolution process does not provide a satisfactory solution, you may ask NBT to transfer your complaint file to the Client Complaint Appeal Office of NBC.
If you are a Quebec client, the Autorité des marchés financiers also offers you mediation services if the complaint and dispute resolution mechanisms that we offer do not result in a satisfactory outcome. In this context, you can request to have your written complaint forwarded directly to the Autorité des marchés financiers so that it may analyze your file and recommend mediation, as needed.
Under existing regulations, NBT must notify you of the following information:
a) Its head office is located in the province of Quebec.
b) It
is a non-resident corporation in the other Canadian provinces and territories.
Below are the names and addresses of NBT agents in the provinces outside Quebec where it carries out its activities:
Alberta
BENNETT JONES
C/O: Kahlan K. Mills
4500 Bankers Hall
East
855, 2nd Street S.W.
Calgary, AB
T2P 4K7
British Columbia
NATIONAL BANK
C/O: Karen Lachocki
805 W Pender
Street
Vancouver, BC
V6C 1K6
Prince Edward Island
NATIONAL BANK
C/O: Michael Davey
132 Kent Street
Charlottetown, PEI
C1A 1N3
Manitoba
NATIONAL BANK
C/O: Shali Zhang
179, Provencher
Blvd
Winnipeg, MB
R2H 0G4
New Brunswick
MCINNES COOPER
C/O: Steven D. Christie
Suite 600 Barker
House
570 Queen Street
Fredericton, NB
E3B 6Z6
Nova Scotia
NATIONAL BANK
C/O: Shawn O'Brien
Suite 1601
1969
Upper Water Street
Halifax, NS
B3J 3R7
Saskatchewan
NATIONAL BANK
C/O: Preeti Sharma
116
2nd Avenue South
Saskatoon, SK
S7K 1K5
Newfoundland and Labrador
MCINNES COOPER
C/O: Caroline Watton
Baine Johnston
Center
10 Fort William Place, 5th Floor
St. John’s,
NL
A1C 5X4